In today’s dynamic business landscape, where time is synonymous with money and adaptability is the cornerstone of success, organizations must continually reevaluate their strategies to enhance product and service offerings and optimize internal processes. The ability of a company to adapt quickly is significantly influenced by their level of productivity. 

As we navigate this landscape, an unsettling statistic from PwC shows that a staggering 40 percent of working hours are dissipating in inefficiency. That is 4 out of 10 hours lost to unproductive activities. This challenge is not confined to the executive level; it resonates across all facets of the organization, hindering innovative pursuits as administrative tasks consume a significant chunk of the workday. 

Now, in this article, we delve into the inefficiencies troubling companies, and explore the transformative power of HR technology as a means for businesses to reclaim their productive hours. 

Productivity Obstacles - Companies’ Biggest Challenges
Imagine your company striving to maintain its edge over the competition. Motivated, your managers and directors carefully craft business strategies and new offerings to accommodate growing customer needs. However, they find themselves drowning in administrative bottlenecks, leaving them only with a fraction of the day to implement strategic decisions and creative solutions. This scenario underscores that a company’s ability to innovate not only hinges on high-level strategic decisions but also on how efficiently working hours are utilized at every level of the organization. 

The crux of the issue becomes evident: identifying and overcoming productivity obstacles is crucial for achieving the desired efficiency. A 2024 PwC survey revealed thats a significant number of executives attributed 40 percent of their inefficiencies to time spent on meetings, administrative processes and emails.

Another study, conducted by ActivTrack, shows a general monthly decline in focused work time from 4.47 hours to 4.37 hours between the start and the end of the year. 

Those data do not yet include productivity loss due to factors like employee turnover, underutilization of employee skills, burnout, employee dissatisfaction with growth opportunities or lack of flexibility. 

Why are these data relevant? They suggest actionable ways to enhance productivity. The adoption of HR platforms and other technologies, including AI, integrates people and processes facilitating the enhancement of institutional capabilities. It makes information easier to access and cleans up the mess of documents, workflows, portals, compliance and administration. It also assists organizations in deriving greater capabilities from the existing workforce by understanding their aspirations and providing relevant opportunities - all of which provide ample possibilities to increase productivity. 

Time to take a look at how the transformative power of HR technology can increase productivity.

Boosting Productivity with HR Technology
Amid the challenges posed by administrative bottlenecks and the decline in focused work time highlighted by PwC and ActivTrack, organizations are increasingly turning to Human Resource Information Systems (HRIS software) as a tangible solution. This strategic move aims to optimize time-consuming everyday tasks while providing valuable insight into the workforce.

By streamlining workflows, automating data management, and simplifying intricate processes, HRIS software serves to alleviate complex administrative burdens. This, in turn, affords more time for strategic decision-making and creative problem-solving. Beyond resolving inefficiencies, HR technology takes on a broader role in improving productivity by goal setting, supporting employee growth, and identifying development opportunities aligned with employee capabilities.

Enter SunFish Workplaze, an advanced HRIS software, designed by DataOn Humanica to address the intricate needs of businesses navigating the complexity of productivity obstacles.  With over 10 modules, SunFish Workplaze covers the entire employee management spectrum, from talent acquisition to offboarding. Unlike the one-size-fits-all approach, SunFish Workplaze thrives on its integrated modular system, offering flexibility to adapt to each company’s unique needs, down to the smallest detail. 

Let’s delve into the ways HR technology, exemplified by SunFish Workplaze, enhances both employee and business productivity:

Efficient Payroll Processing:
One area notably burdened by inefficiencies is the payroll process. SunFish Workplaze's Payroll module directly addresses the need for streamlined processes by seamlessly integrating employee salary data with attendance, benefits, and other components. This enables a fully automated and swift calculation of salaries and taxes, reducing the payroll processing time from days to mere hours. Similarly, the distribution of payslips is expedited with a few mouse clicks,  eliminating the time spent on printing and mailing.

Effortless HR Administration
SunFish Workplaze excels in eliminating time inefficiencies arising from a multitude of administrative tasks.  From report generation to leave or overtime approvals, from handling out-of-town services to help desks - the software automates workflows for all day-to-day tasks and centralizes data for real-time insight. This allows a sharper focus on more strategic initiatives, which aligns with the urgent call for productivity enhancement.

Automating Tedious Recruitment Steps
SunFish Workplaze goes a step further by eliminating the manual sifting  through paper records and resumes. The digital storage of applicant data not only simplifies the routing of candidates through various selection steps but also compares the data against pre-screening criteria, swiftly delivering proficiency matches.  

Enhancing Employee Engagement
SunFish Workplaze modules, such as Career Transition and Performance Management, directly respond to the decline in focused work time. They empower companies to evaluate and enhance employee performance, fostering engagement and recognition. The Training module aids in identifying employees' training needs, contributing to skill alignment in support of business strategies. 

In conclusion, the adoption of HR technology, as exemplified by SunFish Workplaze, becomes not just a response to overcome inefficiencies but a strategic necessity for companies aiming to enhance productivity and sustainable success in a dynamic business landscape.